C. H. Booth Library Minutes
Regular Board of Trustees Meeting
March 13, 2012
Present: Dan Cruson , Tom D’Agostino, Carolyn Faxon, John Godin , Colleen Honan, Bill McCarthy, Mark Principi, Jennifer Reilly, Moira Rodgers, Michelle Rosenthal, Peter Stern, John Trentacosta and Janet Woycik
Absent: Mary Kelley, Bill Lavery, Martin Margulies, Nancy Reidy, Martha Robilotti, Paul Sirois
Meeting called to order at 7:00 pm by John Trentacosta, Vice President, filling in for Martha Robilotti
Consideration of Minutes: The minutes of the January meeting were
unanimously accepted. Dan Cruson moved to accept, Moira Rodgers seconded.
Public Participation: None
President’s Announcements: None
Treasurer’s Report: Bill McCarthy, treasurer, presented and discussed the Director's Budget. Variances reflected the timing of posts and the purchase of the new server.
There was a discussion about the new overdue fee schedule implementation.
Moira Rodgers moved to make the new fees effective in the new fiscal year starting July 1st, 2012 in which seniors and Children will pay $.10 per day, and adults will pay $.20 per day for overdue books. Peter Stern seconded the motion and the motion passed.
Mr. McCarthy shared the Funds Provided by the Friends Revenue and Disbursement statement and explained the variances based on items ordered but not yet on the books and other timing issues.
Mrs. Woycik discussed the need for a broader selection of e-books to be offered at the library.
John Godin made a motion to ask the Friends for $2,773.00 for the purpose of purchasing bestselling ebooks to help the program gain traction. Moira Rodgers seconded, and the motion passed.
John Godin moved to accept the 3rd installment of Friends' Funds. Tom D'Agostino seconded the motion, and the motion passed.
Report of the Library Director: Janet Woycik’s reports were distributed electronically.
Highlights included the reorganization of the Reference Department.
Committee Reports:
Policies and Personnel: Moira Rodgers reported on the progress of the employee handbook. The committee expects to have a draft ready for board review next month.
Fund Raising: John Godin reported on the progress of the annual fundraising letter and the Road Race total.
Next year's Road Race will require some new volunteers including a pre-registration coordinator. Mr. Godin would like Board members to help in identifying suitable candidates.
Building, Grounds, and Interior: Tom D’Agostino reported on the 3 bids received for painting and recommended the lowest bidder, Paintcraft.
John Godin moved to hire Paintcraft to complete the exterior painting as described in the estimate. Bill McCarthy seconded the motion. Approval was unanimous.
Mr. D'Agostino explained the water pressure issue that mainly occurs on the weekends and a way to repair the problem.
John Godin moved to spend $865.00 to replace the water regulator and valve assembly to improve the water pressure in the Library. Peter Stern seconded and approval was unanimous.
Mr. D'Agostino will be pursuing options to flush pipes and improve sprinkler systems.
Mrs. Woycik will call Johnson Controls regarding the actuator.
Long Range Planning: None.
Friends of the Library Liaison: Peter Stern reported on the book sale progress.
Art Liaison: Michelle Rosenthal reported on the current artwork on display by Joan Pollak and upcoming shows including Flagpole Photographers and SCAN
Historical Liaison: Dan Cruson reported on the 1912 Army Maneuvers exhibit. The maneuvers included the 1st use of spotting aircraft and machine guns in maneuvers. An aviation exhibit may be in the works.
Nominating Committee: No report
Old Business: None
New Business : The Evergreen System will be down for upgrades on Easter Weekend. No books will be able to circulate on April 7th. The Library, which will be closed on the 6th in observance of Good Friday and on the 8th in observance of Easter, will remain open as scheduled on the 7th with limited staff to allow patrons access to WiFi, computers and reading materials within the Library.
Moira Rodgers moved to enter executive session to discuss Director's review. Peter Stern seconded. Motion passed unanimously.
Entered executive session at 8:03.
Ended executive session at 8:35.
Move to adjourn by Mark Principi, seconded by Carolyn Faxon. Approved.
Meeting adjourned at 8:36 pm.
Respectfully submitted,
Jennifer Reilly,
Secretary, CH Booth Library Board of Trustees
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